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Infinitech

Guide

The new office IT checklist.

An office move goes wrong in the IT more often than anywhere else: the fibre isn't connected, the Wi-Fi doesn't reach the back room, or the printer only works for one person. This checklist is the order we work in for a move, planned backwards from the day you walk in.

Updated

Before you sign the lease

A few questions about the building save weeks later.

  • Is fibre already connected to the building, and to your floor?
  • Is there data cabling to the desks, and where does it end up?
  • Is there somewhere sensible for the network cabinet, with power and some airflow?
  • Does mobile coverage work inside, for phones and as a backup connection?

Six to eight weeks before

  • Order fibre at the new address and confirm the install date
  • Check the data cabling and power for desks, printers and the network cabinet
  • List every person, device and printer that is moving
  • Decide what to replace rather than move

Two to four weeks before

  • Design the Wi-Fi from the floor plan, with separate staff and guest networks
  • Order network equipment, laptops and screens
  • Arrange to move your phone numbers if you have landlines
  • Set up and test new devices before they reach the office

Moving week

  • Install and test the network and internet connection
  • Set up printers, scanners and meeting room screens
  • Test every desk: sign in, print, open shared files and join a call
  • Check that backups ran after the move

First week in

  • Walk the office for Wi-Fi dead spots
  • Fix the small things staff report
  • Hand over the documentation and the admin access

The most common mistakes

  • Ordering fibre too late. It is the slowest part of every move.
  • Reusing an old consumer router. It is the cheapest thing to replace and the most common cause of problems.
  • One Wi-Fi network for everyone. Guests, staff and devices like printers and cameras should be kept separate.
  • No backup connection. A 4G or 5G router keeps the office working when the fibre drops.
  • Nobody owning the admin passwords. Make sure the business holds them, not a former staff member or the installer.

What it costs

For an office of up to 10 people, a managed setup with us starts from $2,500 before hardware, and is quoted as a fixed price after a site visit. Hardware is quoted separately, so you can see what you are paying for.